OSHA Issues New Guidelines For Heat Standards Directed At Indoor Workers
If you’re looking for a cloud-based indoor temperature monitoring system (for warehouse, kitchens or heat prone areas) that helps your team eliminate manual logging, improve compliance readiness and protect all your temperature sensitive assets, you’ve arrived at the right place.
Last year, two warehouse operators called Sonicu for indoor temperature monitoring after their warehouse facility failed to comply with OSHA standards for indoor heat stress.
We’re helping them install flexible and affordable indoor temperature monitoring that is cloud-based, redundancy rich and delivers real-time, continuous monitoring via any connected device to help your team stay on the right side of regulators and inspectors.
"These new policies are meant to protect employees from heat stress and can also protect employers from punitive fines and damages related to noncompliance,” said Joe Mundell, Chief Revenue Officer, Sonicu.
“We’re pleased to offer simple solutions that are affordable and easy to buy and install via our ecommerce platform.
“You’ll know you have a temperature monitor trusted by the finest names in healthcare that can also protect your facility from running afoul of new stringent OSHA heat stress standards.”
Some of the finest names in healthcare, including Indiana University Health, University of Michigan Health System and Stanford University, rely on Sonicu to provide robust continuous temperature monitoring for their cold and frozen environments. These respected healthcare and research brands turn to Sonicu for three primary reasons:
- Operational Efficiency: Virtually eliminate the need for tedious and costly manual logging
- Compliance Automation: Respond to virtually any regulatory audit or inspection in a few clicks with our reports section
- People Protection: Detect and respond to temperatures deemed too high by regulators so you can protect your employees from heat-related injuries
Our customers stay with us thanks to our American-based customer support that is never more than a phone call away. While our technology is intuitive and powerful, we know it’s only as strong as the people who stand behind it.
Protecting Employees though the Summer Heat
Climate scientists define June, July, and August as some of the hottest months in the United States. These months are especially challenging for workers who toil indoors in facilities that lack comprehensive HVAC facilities.
As a part of the United States Department of Labor, the Occupational Safety and Health Administration ensures safe and healthy working conditions for workers.
Up until recently, OSHA had no specific regulations targeting temperature and humidity focused on indoors settings.
But this has since changed with OSHA’s newly revised guidelines targeting indoor working conditions. And with the change comes real risk of penalties that can impact a company’s bottom line and distract from core business activities while leadership responds with a remediation plan.
Better to have a preventative system in place that monitors indoor temperatures with a focus on complying with OSHA heat stress standards than to find out too late your business is out of compliance and facing real penalties.
You can learn more about how our software helps compliance professionals in these case studies:
Discount Drug Mart: Power Outage Protection + Compliance Automation
Problem: Transitioning from manual temperature logs and reactive power outage management
Solution: Adopting Sonicu's advanced system for seamless temperature monitoring and real-time power outage alerts across its 77 locations.
Hendricks Health: From Nutrition to the OR
Problem: The need to improve compliance and safety across various departments, starting from nutrition to the operating rooms.
Solution: Upgraded monitoring systems to enhance patient safety and streamline compliance across multiple facilities, including local YMCA rehabilitation facilities.
IU Health: Enterprise Monitoring
Problem: Challenges of using a locally based server and multiple monitoring solutions across departments.
Solution: Transitioned to a single, cloud-based solution with Sonicu to enhance monitoring capabilities across more than a dozen locations and the IU School of Medicine.
Why Has OSHA Issued A New Mandate?
The Occupational Safety and Health Administration, OSHA, is now working on new heat standards that target indoor workers without climate-controlled environments.
It is particularly for workers employed for labor in warehouses, manufacturing facilities, and distribution centers.
If you’re in a leadership position at any of these types of facilities, please don’t take this new mandate lightly.
Sonicu was alerted to this new practice when two warehouse operators became customers AFTER they were cited by OSHA.
Back in June 2021, the Acting Assistant Secretary of Labor for Occupational Safety and Health Administration, Jim Frederick, announced that the agency was working on a new set of guidelines.
These new guidelines were linked to reported climate change trends detected over the last 18 years, some of the hottest years on record.
The increased intensity of heat waves has put the lives of many people at risk and the federal government is following the lead of a handful of states and municipalities which are taking this threat to employees very seriously.
From 2001 to 2019, rising temperatures in California alone resulted in approximately 20,000 workplace injuries, indoors and outdoors including.
Similarly in 2019, 43 workers died from heat illnesses while over 2400 suffered injuries from heat hazards at work. However, this number rose to 61 in 2021.
New heat waves are potentially damaging the productivity and output of businesses, alarming administrators and waking up regulators to a growing threat of heat stress at work, both indoors and outdoors.
According to the Atlantic Council’s Adrienne Arsht-Rockefeller Foundation Resilience Center, heat-related illnesses from the workspace have cost businesses at least $100 billion per year.
This rate is set to double by 2030.
It’s also important to note that while OSHA didn’t have any rulings on temperature and humidity in office settings.
Now with over 111 safety and labor groups, including the Public Citizen, legislators have been urged to create new federal standard guidelines that protect indoor (and outdoor) workers from heat-related illnesses.
State Level Heat Stress Regulations
Only California, Oregon, Washington, Colorado, and Minnesota have permanent occupational heat stress standards now—although none of the standards completely cover vulnerable worker groups.
Nevada, Maryland, and California are developing new standards. (California’s rule under development will cover indoor workers, who are excluded from the current heat safeguards.)
And at the time of this post, California, Nevada, and New York legislatures are considering bills that would strengthen existing heat protections or create new ones.
From the federal level to the state, attention is rising and with it the threat to employers.
You can learn more about how our software helps compliance professionals in these case studies:
Ohio University Innovation Center
Problem: Tech and tech-enabled startups at the Innovation Center needed reliable support systems for temperature and environmental monitoring due to the requirements of grant-funded projects.
Solution: Implemented Sonicu for comprehensive monitoring of temperature, ambient humidity, and air pressure differential, ensuring necessary protection and compliance.
Hancock Regional Health: Enterprise Monitoring from Sound to Environmental
Problem: Disparate monitoring systems were taxing the staff with many manual processes, leading to inefficiencies and reduced asset protection.
Solution: CEO Steve Long initiated the adoption of a consolidated monitoring program for temperature, environmental, and sound, which automated compliance and reduced manual logging.
Xytex Sperm Bank: Ultra Low Temperature Monitoring
Problem: Frequent false alerts were causing alarm fatigue, threatening the operations at Xytex Sperm Bank.
Solution: Partnered with Sonicu to develop a custom temperature monitoring solution for ULT and cryo temperatures, including probes inside and outside the preservation chambers.
OSHA’s New Mandate For Indoor Workers
According to OSHA, heat-related illnesses can range from heat cramps to heatstroke, which can lead to death in extreme cases.
Between 2015 and 2020, OSHA conducted nearly 200 heat-related inspections every year, examining around 15 heat-related fatality reports annually.
However, the cause of death was often listed as a heart attack when the cardiac issue may have been precipitated by exposure to a heat-related hazard.
Heat-related hazards will usually cause the body temperature to go far beyond the normal temperature (98.6°F) to as high as 104°F. When high heat levels are combined with humidity, heat-related illnesses are more likely to occur.
Labor groups have since then lobbied the U.S. Department of Labor to address heat-related illnesses.
Consequently, OSHA has issued new guidelines to protect workers performing labor in hot environments, helping organizations identify workers at risk of heat-related illnesses and how these measures should protect workers.
National Emphasis Program (NEP) By OSHA
OSHA has introduced a new National Emphasis Program (NEP) that will focus OSHA’s resources on analyzing particular hazards and high hazard industries, including those that offer outdoor and indoor heat-related hazards.
According to OSHA, the NEP will help protect employees from heat-related hazards and injuries/illnesses in outdoor and indoor workspaces.
NEP will work in collaboration with OSHA's ongoing heat-related illness prevention initiatives to ensure that the targeted enforcement component is met with compliance.
Employers will be encouraged to assist in early intervention, especially during high heat conditions to ensure that workers are protected from illnesses and death.
What Are OSHA’s New Head Standards?
OSHA's new heat standards primarily target high-risk workers such as those working in the agricultural and construction sectors; however, they are also looking at wider industries such as the door service industry, restaurants, and meatpacking industries.
As mentioned earlier, these heat standards will apply to any indoor workers not working in a climate-controlled environment.
What is included as a part of OSHA's new heat standards?
OSHA’s general initiative is meant to have employers take preventative measures primarily when the heat index exceeds 80°F. The new initiative will have the agency:
- Investigate heat-related complaints and reported heat-related illnesses by the employer.
- Have safety and health officers intervene when they observe employees being exposed to heat hazards in strenuous environments.
- Expand inspections at worksites where there may be evidence linked to the presence of heat-related illnesses.
We realized there had to be a better way and went in search of technology that could give us that level of monitoring that would keep our patients safe. Sonicu made it easy and we grew across the entire hospital.